A Data Backup Strategy is Your Best Defense

With the next destructive natural disaster seemingly always around the corner and “big data” getting bigger every day, small companies have to stay on top of protecting their business’ critical information with a solid backup strategy. Part of this task involves regularly, if not constantly, backing up important data.  Businesses that don’t back up their data consistently and reliably put themselves at risk for costly recovery downtime, not to mention the loss of customer trust that comes with any kind of data or security breach.

Some businesses approach the issue like a teenager behind the wheel and feel invincible, but no one is immune to the eventuality of data-loss events. Be prepared. How? If you don’t already have a backup strategy in place, follow these three steps to keep your business-critical information safe, secure, and enduring:

Pinpoint business-critical data

Especially if you are a very small business, it may not be necessary to have 2 or 3 copies of every single file, image, or video you have ever handled.  Larger companies with bulkier databases would do well to use less discretion. It’s all about using your best judgment. A good rule of thumb to use is to ask yourself, “Can I do business without this?” If not, you have your answer.

Choose an external backup system

Once you decide on the most important data, you must then decide on the ideal backup medium. What you choose depends largely on the size of your company and the volume of business-critical data that you handle.  Your options include (but are certainly not limited to) placing multiple copies of your information on CDs, storing them on a basic external hard drive or tape drive, or storing your backups offsite in a virtual environment.

BCS recommends combining onsite backup storage on a hard drive or tape drive with offsite virtual backup, as this will keep your data most secure in the event that a natural disaster destroys onsite copies. We work with the company VMware to provide our clients with dynamic virtualization solutions. Along with virtualization, we offer VMware’s top-of-the-line data protection that enables “fast and efficient backups to disk and, more importantly, fast and reliable recovery.” Technology like this allows a growing company to safely store their data in the cloud without worrying excessively over corruptible hardcopies. (Although it is wise to still keep those on hand.)

Backup regularly

Like we mentioned before, part of a solid backup strategy is consistency. If you only backup once a year, you are doing yourself a big disservice.  Perform a manual backup at least once a month, but if you prefer (and your backup medium can perform the function) it, you can schedule automated backups daily. The second option is the better one because not only does it make routine data backup one less thing to think about, it is also extremely thorough.

When you work with BCS to protect your data offsite, we make sure that nothing you need is ever lost and that it remains easily accessible to you and your team at a moment’s notice.  If you have any questions about your data backup strategy, call or contact BCS Voice and Data Solutions today. We are excited to help.

Protect Your Company’s Data from Disaster. Create an IT Disaster Recovery Plan Today.

Modern businesses handle huge volumes of electronic data every day.  It is easy, convenient, and environmentally conscious to store records electronically, use technologies like VoIP and digital signage in lieu of traditional mediums, and depend on teleconferencing to keep business going strong.  Since some kind of computing is necessary to complete most tasks these days, data and data equipment needs to be secure in the event of a natural disaster.  Is your company prepared for the worst?

In the wake of the Hurricane Sandy, all business owners should step back and evaluate the security of their company’s technology. When a natural disaster hits, be it a flood, a hurricane, a tornado, or an earthquake, your electronic information and technical components can be particularly vulnerable.  What steps can you take to protect your data before calamity strikes? First, establish a protocol. FEMA recommends that all businesses create an IT disaster recovery plan  by following a few smart steps:

  • Compile an inventory of all hardware. This includes employee laptops and desktops, servers, phone system components and wireless devices.
  • Similarly, take an inventory of all software applications and data.
  • Periodically BACK UP all software and electronic data either on an external drive stored offsite, or on an external network/server.
  • Carefully note the most critical hardware, software programs, and connectivity components of your IT arsenal and make sure that those items can be restored if they are compromised by a catastrophic weather event.  This is where good business insurance comes in.

The kind of protocol you establish for your company and the type of business insurance you purchase are contingent upon the natural disasters likely to happen in your area. If your business is located on a hill in a high-altitude region, you probably don’t need extensive flood insurance. But if located in an area prone to flooding, buy that insurance and make it company policy to place IT equipment above even aggressive estimated flood levels.

You can prevent many of the stressful and costly effects of natural disasters on your business and the technology that helps it run with careful forethought and some practical preparation.  Keep your data safe and secure by taking the time to back it up in a way that makes sense and minimizes risk. Review your company’s existing insurance policies and make sure that they cover your critical IT components.  Last but not least, depend on IT professionals with sharp expertise to help you develop the best protocol for protecting your data and data equipment. Call BCS Voice and Data Solutions today at 757-497-3100 to schedule an IT needs analysis with one of our professionals. We will help you prepare your vital data and technology for any emergency and advise you as to best IT practices for your business. Let us provide you with intelligent solutions.


If Hurricane Sandy hurt your small business, refer to this article from for details on where you can find assistance to get your company back on its feet.