Conference rooms still serve the same purposes they have always served: a huddle room for the exchange of ideas and updates between employees, and a quiet place to communicate with clients. However, with more people working remotely, more companies expanding internationally and more businesses using digital platforms for their businesses, the modern conference room requires technology updates that bring us far, far away from conference rooms of the past.
So, what does a modern conference room need?
Your conference rooms need to have the technology to communicate with employees and clients who can’t be in the office with you. This means that you’ll need a great phone and video conferencing system, and the tools to support them. For instance, a phone system that just makes calls can’t help you keep up with remote employees. Choosing a system that is fully integrated means you’ll spend less time forwarding calls trying to connect to the right person, and more time on the work you’re there to do. Similarly, a video conferencing system is no good if you don’t have desktop or network sharing to make sure everyone on the call is looking at the right information.
Aside from the technology to make conversation and collaboration easy, your conference room should be comfortable! This means making sure your seating is arranged so employees and visitors don’t have to strain to see each other or the presentation in front of them. Make sure the color and lighting in the room is comfortable, but not too comfortable – you don’t want your clients dozing off because of yellow, dim lighting putting them to sleep.
Your company’s message and goals are the most important part of communication and connecting with new clients, but the way you send out your message can have a huge impact. To learn more about the solutions that BCS offers to update your conference room, give us a call at (757) 497-3100, or use our online contact form.